Frequently Asked Questions About Registration


KUSIS - Course Planning

  1. What is course planning?

It is good practice to choose courses that you are planning to take in an upcoming semester during course planning period. This helps the actual registration process to run smoother. Correct estimation of course demand makes it possible to better adjust course waitlist prioritizations.

  1. Do I need to plan my courses on KUSIS immediately when the system opens?

No, you do not need to. Course planning and course registration are two different and distinct processes. Whether you plan your courses before or after does not affect your chances in course registration. You will not have a priority in course registration if you plan your courses immediately when the system opens for planning.

  1. Why is course planning useful?

Besides the fact that it helps in adjusting the waitlist prioritizations, the major benefit of planning for students is that students who plan their courses before registration will have completed the following steps: Choosing between different courses, seeing how different course sections fit into the weekly schedule, preventing clashes of different sections, etc. Hence, students will not lose time during the actual registration period and will have a better chance of enrolling intothe courses they want.

  1. What is the best strategy in planning courses?

The best strategy is to plan your courses realistically and only choose those courses that you really plan to take.  If you need to register for 5 courses, you should plan for only 5 courses. If you choose 7 courses in your plan for some reason, you will have to remove the two extra courses during registration and you will lose time.  You may be willing to choose some courses as reserve courses in case you cannot take the courses that you want during registration, but we recommend you do this planning outside the KUSIS course planning system.


Tuition Calculation for Students with Scholarships and Waivers

Scholarships and waivers are applied to a student's tuition one at a time.
Note: Some waivers (*) cannot be combined.

(*) Waivers arising from the parent working at or being a retiree of Koç Group, working at Koç University and student being from Koç High School cannot be combined. Only sibling discount (5%) can be combined with any of these waivers. 


Current Rules Regarding Tuition Payment

Please visit 'Rules Regarding Tuition and Other Fees'

 


Rules Regarding Leave of Absence

1. When taking Leave of Absence (LoA) for one semester, students are required to pay 20% of semester tuition. This fee has been determined as the required fee for Koç University students to keep their student rights (such as the right to use the library and other facilities -except for the dormitories- and to get student certificates). Students on LoA may continue to benefit from their student rights.
 

2. New-entrants to Koç University (1st-Year ELC students or Freshman Undergraduate students) are required to pay the full amount of the semester tuition (regardless of any scholarships or waivers they may have) if they take an LoA in either of their first two semesters. Student exchange programs approved by YÖK (Higher Education Council of Turkey) are an exception to this rule. Students participating those programs are required to pay the regular LoA fee (20% of semester tuition).

3. New-entrants (1st-Year ELC students or Freshman undergraduate students) are required to pay the full amount of the semester tuition (regardless of any scholarships or waivers they may have) if they do not enroll for an academic semester in either of their first two semesters.

4. Students (except for new-entrants -1st Year ELC students or Freshman Undergraduate students-) may be reimbursed for 50% of the semester tuition they had previously paid (with the condition that the final payment will not be less than 20% of semester tuition) if they take an LoA within the first seven weeks of an academic semester. For LoA requests after the first seven weeks, there are no reimbursements.


Which students can overload?

The following students can overload (overloading means taking an additional course that has 2 or more credits):

  • Students whose GPA is at or above 2.70/4.00 (*),

  • Students who have completed the previous semester (Fall or Spring) with an SPA of 2.70 or above with at least normal course load,

  • Students who are able to graduate by overloading by one course in addition to their regular course load for at most three semesters with one of those semesters being a summer semester,

  • Double Major students whose request to overload is related to their Double Major program.

The following students can take 2 additional courses that has 2 or more credits:

  • Students whose GPA is at or above 3.60/4.00

Other students cannot overload.
Students do not pay an extra fee for overloading in Fall and Spring semesters.
However, students who satisfy one or more of the overload criteria need to pay the additional course fee for the third course they take in Summer term.

(*) Note: College of Engineering students at Freshman status, who satisfy one or more of the conditions above, may only overload with the approval of their advisor.


 

Can students at Freshman (FR) status make changes in their assigned course lists?

  • Freshman (FR) students in their first semester will be able to make changes in their programs by obtaining a KUSIS approval from their FR Advisor (or Dean/Assistant Dean). Students can request approval from their advisors via an e-mail explaining their reasons for the request.
     
  • However, students are advised to undertake any change in their assigned courses carefully, since they may be on the waitlists of the courses they intend to take instead and it is possible that they may not take the course eventually.

 

What should the other students take into account when making changes in their assigned course lists?

  • Students who are not in FR status are not required to obtain approval from their advisors for course changes. However, we strongly recommend for all students to share their course change plans with their advisors before the terms starts.

 

What is the procedure to request for a consent to take a course?

  • For courses requiring instructor consent, the student must send a request to the instructor via KUSIS homepage.

 

What are the rules regarding withdrawal from a course?

  • After the add-drop period os over, students can withdraw from a course until the withdrawal deadline stated on the academic calendar. Students do not receive a letter grade on a course they withdrew from, instead, the letter 'W' is recorded on the transcript.
     
  • Students will not be reimbursed for a course they withdrew from.
     
  • According to the decision made in September 2013 Academic Council meeting, students can withdraw from at most 3 courses that were taken as overload courses during their undergraduate career. Courses taken in exchange programs, courses taken in summer semesters, and courses taken as part of the normal load will not be counted towards this total. Also, courses current students withdrew from before Fall 2013 semester will not be counted towards this total.

Rules regarding CPAP requirement

  • Each student for whom there is a CPAP 100 requirement in the template, is required to complete either the CPAP 100 exam or the CPAP 150 course towards graduation.
     
  • Students, who prefer to take the CPAP 100 exam instead of the CPAP 150 course, may do so any time during their undergraduate career. However, students should be aware that CPAP 100 or CPAP 150 could be listed as a pre-requisite for other courses they wish to take.
     
  • Students who successfully complete the CPAP 150 course will be exempt from the CPAP 100 requirement.
     
  • Students who have successfully completed the CPAP 100 exam will not be allowed to take the CPAP 150 course.
     
  • The course CPAP 150 “Productivity Tools on Personal Computers” is being offered since Fall 2014 semester. CPAP 150 is a 1-credit course and will be taught in English. Contrary to the CPAP 100 exam, which students complete on-line, CPAP 150 is a regular course with class meetings. The course will have some extra content (as compared to the CPAP 100 exam) especially in internet tools.

In case of changes in course templates, which curriculum will the students follow?

  • Effective as of Spring 2014 semester, students will be required to follow the curriculum templates that were in effect during their matriculation. Students, who enroll in Double Major (DM), Minor or Track programs, will be required to follow the curriculum templates that were in effect when the student begins his/her DM, Minor or Track program. Students will have the option of switching to a new curriculum accepted after they matriculated or after they began their DM, Minor or Track programs.
     
  • In case of transfers within KU, students will follow the course templates that were in effect during their matriculation, and they will have the option of switching to a new curriculum accepted after their matriculation. However, in case it is not possible for the student to follow the curriculum that was in effect during his/her matriculation (e.g. in case a core course is no longer offered due to a change in the core curriculum), such students may be required to follow the new curriculum with the decision of the relevant College Executive Council.

 

What are the rules regarding 1-credit courses?

  • From the 1-credit courses a student has taken during his/her period of study, only a maximum of three 1-credit courses will be counted towards the student’s graduation requirement as free electives.
     
  • In a semester where a student has extra course load in addition to his/her normal course load (overload), he/she can only take one 1-credit course in addition to his/her already overloaded course load.

 

Where can I find up-to-date information related to Double Major, Minor and Track programs?

Please visit the related webpages:

Double Major

Minor

Track


 

Core Area Courses

  • Core area codes in the curricula, such as HUMS, indicate that students can choose any course with a HUMS code. However, there are some courses, such as INTL 101 or PSYC 100, whose codes do not indicate a code area but which can actually be taken as core area courses. We recommend all students to visit our webpage to view the list of core courses to be offered in Spring 2014 semester. The most updated list of courses is available in each student's "My Course Planner" page in KUSIS under the relevant core area.

 

Current Rules Regarding Amnesty Exams

The following amnesty exam regulations have been approved at the Academic Council meeting on February 5th, 2016.

Undergraduate students who have not completed 7 years but have completed all graduation course requirements satisfactorily other than a maximum of 2 F grades or undergraduate students who have not completed 7 years but have completed all graduation course requirements satisfactorily except for an overall GPA of 2.00*

 

Number of F grades before a given amnesty exam period

 

0

1

2

>2

GPA <2

Student can take a maximum of 2 amnesty exams at the end of the semester

Student can take a maximum of 3 amnesty exams if and only if  one of them is on the course that the student  received  an 'F' grade before

Student can take a maximum of 3 amnesty exams if and only if  two of them is on the course that the student  received  an 'F' grade before

 

Student is not allowed to take any amnesty exams

GPA>=2

Student can graduate

Student can take one amnesty exam on the course he/she received an 'F' grade before

Student can take two amnesty exams on the courses he/she received an 'F' grade before

 

Student is not allowed to take any amnesty exams

Undergraduate students who cannot complete the 4-year programs in at most 7 years or undergraduate students who cannot complete 6-year programs in at most nine years will be offered the below amnesty exam rights. Students who are not eligible to graduate at the end of the amnesty exam period will be dismissed from school. It should be noted that the semesters on which the students were on a leave of absence will count towards the 7 or 9 year maximum study periods unless there is a decision by the relevant Executive Council.

Starting with Fall 2016 semester, students who do not renew enrollment for four consecutive years will be dismissed from school based on the University Academic Council decision by the approval from the Higher Education Council. It should be noted that the semesters on which the students were on a leave of absence will count towards the 7 or 9 year maximum study periods unless there is a decision by the relevant Executive Council.

Starting with the end of Fall 2021 semester, undergraduate students on 4 or 6-year programs, who cannot complete the graduation course requirements satisfactorily or unsatisfactorily by the end of 7 or 9 years respectively, will be dismissed from the program.

Undergraduate students who have completed 7 years and who have completed all graduation course requirements satisfactorily or unsatisfactorily *

Number of F grades at the end of 7 years, before the below listed amnesty exams are taken

F>5

2<= F <=5

F=1

F=0

1st Step
(Additional Exams)

 

 

 

At the end of the 7th year and the following amnesty exam period, student can take an amnesty exam for each unsatisfactory course (only once for a given course in a given exam period). At the end of 7.5 years, students who still have more than 5 F grades will be dismissed from school.

Starting with the end of 7th year, for 4 amnesty exam periods, students can take amnesty exams (only once for a given course in a given exam period). At the end of 8.5 years, students who are not eligible to graduate will be dismissed from school.

Starting with the end of 7th year, students can an indefinite number of take amnesty exams for the F graded course (only once for a given course in a given exam period). Students who do not take amnesty exams for a total of 3 years (consecutive or intermittent) will no longer be allowed to take additional exams and will be dismissed from school.

Starting with the end of 7th year, students with no F grades but with a GPA lower than 2.0 can take an indefinite number of amnesty exams for previously taken courses. Students who do not take amnesty exams for a total of 3 years (consecutive or intermittent) will no longer be allowed to take additional exams and will be dismissed from school.

2nd Step
(After additional exams)

 

 

 

At the end of 7.5 years, students who have less than or equal to 5 F grades will be eligible to take additional amnesty exams for 3 additional semesters. At the end of the 9th year, students who are not eligible to graduate will be dismissed from school.

 

 

 

 

 

 

 

Amnesty exams are offered at the end of Fall and Summer semesters.

Students are eligible to take an amnesty exam of the same course only once in a given exam period.

* Medicine and Nursing students are eligible to take the amnesty exams only for their non-block courses.

 

Undergraduate students who have not completed 7 years, who have completed all graduation course requirements satisfactorily from the main major, have completed all graduation course requirements for the double major satisfactorily except for a maximum of 2 F grades

 

Number of F grades before a given amnesty exam period

 

0

1

2

>2

GPA <2.8

Student can take a maximum of 2 amnesty exams at the end of the semester

Student can take a maximum of 3 amnesty exams if and only if  one of them is on the course that the student  received  an 'F' grade before

Student can take a maximum of 3 amnesty exams if and only if  two of them is on the course that the student  received  an 'F' grade before

 

Student is not allowed to take any amnesty exams

GPA>=2.8

Student can graduate

Student can take one amnesty exam on the course he/she received an 'F' grade before

Student can take two amnesty exams on the courses he/she received an 'F' grade before

 

Student is not allowed to take any amnesty exams


Can current ELC students register for the summer courses offered in their academic programs?

Current ELC students can register for the summer courses offered in their academic programs, and attend the summer semester, if they are promoted to the Freshman program by the end of a given Spring semester.

(In case of failure to be promoted, students will be fully reimbursed for the Summer Semester courses for which they have registered.)


If you need further help...

If you need further help during pre-registration and registration, please consult with:

  • Your Advisor: You can consult all issues regarding your academic program with your advisor. You can use KUAIS to know who your advisor is.
     
  • Associate Dean/Dean: When you cannot reach your advisor or for questions that you could not resolve with your advisor, you can consult with the Associate Dean or the Dean of the College you are affiliated with.
     
  • For any other question you may have, you can contact the Registrar's Office, or the  VPAA office.