Announcement for Faculty Members

September 25, 2020

Dear Faculty Members,

 

I am writing to inform you about various details and updates regarding Teaching for Fall 2020 Semester, prepared jointly by Registrar’s and Student Affairs Directorate, Office of Learning and Teaching (KOLT), Information Technology Directorate (IT), and Academic Planning and Development Directorate with guidance from Return to Campus Task Force in line with the recent announcement from September 8, 2020 with all classes to be conducted via remote online instruction.

I would like to share new regulations and highlight topics that we think may be important and useful for the upcoming semester. For topics not covered below, you can contact your Dean’s Office, KOLT (kolt@ku.edu.tr) and IT (elearning@ku.edu.tr).

You can also contact vpaa@ku.edu.tr for any academic questions.

 

Wishing you all a healthy and productive academic year,

Barış Tan

Vice President for Academic Affairs


Course Schedule and Enrollments

Majority of courses will be offered synchronously and online on either Monday-Wednesday-Friday or Tuesday-Thursday-Friday slots in sessions that meet 3 times a week, 50-minutes long per session.

Courses will begin at 9.00 and end at 18.50. Courses are required to be offered based on the protocol determined by IT and have to be conducted synchronously on the days and times noted on the class schedule in KUSIS.

Students will still complete course enrollments via KUSIS like in previous semesters. First year students will be centrally enrolled in their required area courses. Course Planning has already begun on September 21st, Monday. Course enrollments will begin on September 29th, Tuesday and will continue until October 9th, Friday.

As was the case in Spring 2020 semester, students will have the option to receive ‘S/U’ (Satisfactory-Unsatisfactory) grades for Fall 2020 semester. Please see detailed conditions on Registrar’s webpage.

 

Syllabus

Syllabus must be uploaded to KUSIS beginning with course planning period (September 21, 2020) in order to guide students regarding course enrollments.

Please see below important information regarding syllabus:

  • All relevant information including the syllabus should be shared with students at the beginning of the semester.
  • The weights of attendance, class discussion and participation to class activities, quizzes, exams and other components that affect grading, if any, must be clearly stated.
  • Additional information should be shared as to how the course’s applied component will be conducted, if any.
  • Faculty members should refrain from making structural changes to the syllabus once the Fall semester begins.
  • The syllabus should also contain which sources will be used for the course as well as the methods with which they can be accessed.
  • The detailed plans for synchronous and asynchronous assignments, mandatory assignments, deadlines and format should be available in the syllabus.
  • The syllabus should contain the rules and procedures for online teaching and learning, including but not limited to how students should interact with the instructor and other students, and whether microphones and cameras should be turned on or off during class. Students not wishing to turn their cameras on should be allowed to do so.

A separate announcement will be made by Pandora for both hard-copy and online resources. Hardcopy books will be ordered online and sent to relevant addresses.

 

Conducting Classes Online

As all online course meetings will be recorded, it is important to inform students as to how these videos will be used and stored. The disclaimer will be available on Zoom, Panopto and Blackboard at the beginning of sessions.

Attendance

All courses should be offered synchronously and online on the days and times as announced in KUSIS. Students should also be encouraged to participate in these sessions on the planned dates and times. However, it should also be taken into consideration that web camera limitations, unstable internet connection etc. might disrupt students’ participation on the scheduled dates and times. If non-attendance is a graded component, make-up options should be offered. Excuses that are accepted by the instructor should not negatively affect student’s grade. Instructors wishing to keep track of non-attendance can do so via Zoom attendance reports.

Assignments and Examinations

All assignments and examinations (quiz, homework, project, midterm, final etc.) will be conducted online during Fall 2020 semester. Students will not be required to keep cameras on during such assignments and examinations.

For online examinations, multiple-choice questions should be prepared using Blackboard’s question pool functionality, the order of questions and multiple-choice options should also be shuffled. However, open-ended short answer question models should also be incorporated. For courses with a large number of students enrolled, the instructor could also get support from teaching assistants (TAs) for reading exam papers. If such requests will be made, instructors are expected to clearly guide TAs regarding exam paper reading and grading expectations. In addition, rather than offering only midterm and final evaluations, the instructor should try to incorporate other methods that will measure student learning from a more integrated perspective geared towards evaluating the whole process of learning.

Asynchronous homework prepared for the course, participation in activities during synchronous courses, pre-recorded performance assignments and other project work can also be useful evaluation tools. If these evaluation methods are to be used, the syllabus should clearly state their weights in grading. All essay-type assignments should be checked for plagiarism, using Turnitin.

For assignments and evaluations that must be completed individually (quizzes, exams or discussion boards etc.), participating students should be required to digitally add and approve a version of the agreement below.

The version below might be altered accordingly.

I hereby declare that I have completed this examination individually, without support from anyone else.

 I hereby accept that only the below listed sources are approved to be used during this open-source examination:

(i)    Coursebook,

(ii)   All material that is made available to students via Blackboard for this course and

(iii)  Notes taken by me during lectures.

I have not used, accessed or taken any unpermitted information from any other source. Hence, all effort belongs to me.

Bu sınavı başka kimseden yardım almaksızın kendi başıma tamamladığımı beyan ediyorum.

Açık kitap olarak yapılan bu sınavda sadece aşağıdaki bilgi kaynaklarına izin verildiğini kabul ediyorum:

(i)           ders kitabı,

(ii)          bu ders için Blackboard’da yayınlanıp öğrencilerin kullanımına sunulan malzemeler ve

(iii)         benim tarafımdan elle tutulmuş herhangi bir ders notu.

Bu sınava girerken izin verilmeyen herhangi diğer bir kaynaktan herhangi bir bilgi kullanmadım, erişmedim ya da almadım. Dolayısıyla sınavdaki çaba tamamen bana aittir.

As during face-to-face teaching, instructors and students should conform to pre-announced online office hours. Professional communication should be used in all emails and class interaction. Please refer to the Student Code of Conduct for further details.

 

Online Access

For meetings where online participants will use web cameras, faculty and students are advised to use backgrounds that will not give information on their personal life or location. Plain white or light backgrounds are recommended.

Unless faculty advises not to do so, students should have their microphones on mute and follow class rules to participate or ask a question.

As there can be delays related to internet connection during online sessions, faculty are advised to check regularly whether students are following the lectures or not. Faculty are recommended to spare enough time for students to add comments or ask questions. If support is required to manage discussions, a TA should be arranged for the course.

All confidential documents or tabs should be closed during presentation. Open tabs and applications should be checked before class.

Faculty should end the live session on the scheduled time, make sure to let the recording process run after the meeting has ended, and not turn off the computer while recording is in process, as it may corrupt the file.

 

Support

Instructors are advised to contact IT for internet-access related problems (such as internet bandwidth etc.). Internet connection, web camera and microphone controls should be tested before class. Additional detailed information is available on IT website. You can also contact elearning@ku.edu.tr for support.

Faculty or students that encounter technical issues should contact IT Help Desk as soon as possible (it@ku.edu.tr). Students with unstable internet connection should inform faculty or TAs as soon as possible.

Students who do not have a desktop/laptop/mobile equipment to participate in classes, should be immediately directed to the relevant Dean’s Office or the Dean of Students for support.

 

Useful Links:

Academic Calendar:
https://registrar.ku.edu.tr/en/academic-calendar/

Resources for Faculty:
https://facultyguide.ku.edu.tr/

Registrar’s and Student Affairs – How to Videos: https://registrar.ku.edu.tr/en/how-to-videos/

IT Education Technologies: https://confluence.ku.edu.tr/kuhelp/ithelp/remote-teaching-and-learning